This free online Non-Monthly Expense Budget Calculator will help you to meet your irregular bills and expenses as they come due. Simply enter any number of irregular bills and expenses and the calculator cash-flow calculations will tell you how much is due each month, and at what point your cash flow account is in danger of running in the red.
Plus, unlike some other online budget calculators, the calculator on this page will give you the option of printing out a customized blank budget worksheet and/or a completed cash flow budget form.
If you would prefer to handle irregular bills and expenses using a hybrid envelope budgeting system, please visit the Cash Budgeting Calculator.
As I've stated countless times on this website, your life is just as much a business as any traditional business. And if you hope to achieve the same level of emotional profitability as successful traditional businesses achieve monetary profitability, then you must track, plan, and monitor your personal finances with the same diligence and attention to detail as they do.
Having been in business for myself for most of my adult life, I have seen countless businesses start, but only a handful that manage to survive more than a year or two. And if there's a common thread between all of the business failings I've witnessed, it's that the owners (now former owners) lacked a keen understanding of cash flow -- which is the life blood of any business, including yours.
Most business failings start the same way. The new business owner suddenly sees a "surplus" in his/her checking account, and the next thing you know they can be seen driving a new pickup towing a new speed boat. But what these owners fail to realize, is that the cash they spent was not at all "surplus," but was cash that was supposed to be set aside to pay for accrued expenses (expenses that were incurred previously, but not billed until a later date).
In other words, what these owners mistook for being play money, was in fact money that had technically already been spent. For example, if the business was just entering its 3rd operating quarter, and the annual insurance premium of $15,000 was due in December, then at least $7,500 ($15,000 ÷ 2) of the money spent for the new pickup and boat should have been held in reserve to make the insurance premium when it comes due. But an insurance premium is only one of many types of expenses that accrue over time, but for which the bill doesn't come due until some time in the future.
Here are a few accruing expenses that might apply to your life business:
Regardless of whether or not you choose to set money aside for your accruing expenses, they are accruing and the bills will be coming due. If you don't have the cash available to pay them, you might enter the first stage of going out of business -- negative cash flows.
The first stage of going out of business occurs when the business is unable, untrained, or unwilling to meet accrued expenses as they come due. This forces the business owner to borrow funds in order to pay those expenses. This increased debt then leads to reduced cash flows (higher debt payments), which then leads to even more debt. This vicious cycle eventually stops when lenders are no longer willing to borrow the owner money. Bye, bye business.
Again, your life business is no different. If you are unable, untrained, or unwilling to set aside funds for your accruing expenses, don't be surprised if one of your accruing expenses turns out to be ... a "retainer fee" for a bankruptcy attorney.
Cash to your life business is like gasoline to a gas powered automobile. Without it your life can't go anywhere, so I hope you will take the necessary steps to keep your "cash" tank from running on empty. The first necessary step is to use the calculator on this page to forecast your accruing expenses. The next step is to open a separate "cash flow" checking account and begin depositing the monthly average amount into that account. This will enable you to pay all of your irregular bills and expenses as they come due.
With that, let's use the Non-Monthly Expense Budget Calculator to create a cash flow plan for meeting your irregular bills and expenses as they come due.
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Select start month: Select the current month or the month you want the calculator to begin your cash flow calculations. If the current month is more than half over, you may want to select next month as a starting point.
Current funds available for non-monthly expenses: The total of any funds you have available to start your cash flow plan. Depending on when you start your plan, depositing the monthly average as computed by the calculator may not be enough to avoid negative balances.
Amount you can set aside each month: The maximum monthly amount you feel you can deposit to your non-monthly expense account. If this amount is below the calculated monthly average, this often leads to an eventual increase in debt -- which would further reduce your cash flow.
Irregular Set-Aside Amounts: Use this section to enter irregular, month-by-month set-aside amounts that will be over and above the monthly set-aside amount you entered on the previous line.
Non-Monthly household expense name: The name for the non-monthly expense you want to add (car insurance, car license, property taxes, vacation, gift giving, school clothing, school supplies, etc). Then enter any payments to the month fields they apply to, and then click the Add button.
Total annual expense: This is the total annual cost of all entered payments for the non-monthly expense you are adding or changing.
Average monthly amount: This is the total annual cost of all entered payments for the non-monthly expense you are adding or changing, divided by 12 months.
Add button: To add an expense to the cash flow calculations, enter the name and the month amounts, be sure New is selected, and then click the Add button.
Save Changes button: To edit an expense you have already entered, select the name from the drop-down menu, make your changes, and then click the Save Changes button.
Delete button: To delete an expense you have already entered, select the name from the drop-down menu and click the Delete button.
Clear button: The Clear button only clears the expense entry form, not the entire calculator.
Total annual non-monthly bills and expenses: This is the total annual cost of all entered non-monthly bills and expenses.
Total monthly average of non-monthly expenses: This is the total annual cost of all entered non-monthly bills and expenses, divided by 12 months.
Create Printable Non-Monthly Budget Worksheet button: To create a blank non-monthly budget worksheet that you can print out, select Blank from the drop down menu, enter the number of lines to include, and then click this button. To create a filled-in non-monthly budget worksheet, select Filled In from the drop down menu and then click this button.
Reset button: To reset the entire calculator to its original state, click the Reset button.