Biweekly Time Card Calculator with
Up to Two Unpaid Breaks Per Day

[ Skip to Calculator ] Calcy pointing down

The Biweekly Time Card Calculator on this page will help you enter In and Out times as fast as possible and will then calculate total hours and gross wages all at once.

Are you looking for a faster method of adding up time card hours?

A method that doesn't require manual time conversion, typing special characters, or dealing with time-consuming drop-down menus?

And wouldn't it be nice to total up gross wages without any additional manual calculations?

If so, then you're going to love the time-saving calculator on this page -- which was born out of my own real-life experience with dreading the end of pay periods with only a small budget to work with.

Time Entry Has Never Been This Fast

125,000 Served

As of the end of May, 2012, this 3-column biweekly time card calculator was visited 125,000 times during the past year.

If that sounds impressive, consider this: In May of 2011 the calculator was visited 5,082 times, whereas in May 2012 the calculator was visited 13,553 times.

According to the Percent Change Calculator, that's an increase of 166.69% in one year!

So give the calculator a try and see for yourself why a large and growing number of small businesses are using it to calculate their biweekly hours and gross wages.

Then, if the calculator proves itself to be valuable, please let your LinkedIn small business connections know about the cool time-saving gadget you just found.

P.S. If you're considering starting a small business, be sure to check out the Top 3 Business Lessons I have learned in my 30+ years of being in business for myself.

Here are the special time-saving features included in the bi-weekly time card calculator that have helped make it so popular:

  • No special characters to type. If you use one hand to press the tab key your fingers on the other hand never need to leave the keypad.
  • No clumsy drop-down menus. The calculator is smart enough to know that most people don't work more than twelve hours in a shift, so why force you to keep stopping to select AM or PM. And if you do have instances of 12+ hour shifts, you can simply enter the times using the military time format.
  • No need for manual time conversions. The calculator automatically converts minutes into tenths of hours so you don't have to.
  • Gross wages calculated simultaneously. If you take a quick second to enter the hourly rate and overtime rule/rate, the calculator will total up the gross wages without any further effort.
  • No Back buttons or page reloading. Unlike many other online time card calculators, you never have to click the back button or wait for the page to reload when moving from one employee to the next. All calculations for all employees occur on this page, so you only have to wait for the page to load once per visit -- no matter how many employees you are calculating work hours and gross wages for.

With all these time-saving features it's no wonder this calculator has become so popular among small business owners. After all, Time is Money is Time.

Impress the Payroll Clerk/Accountant

If you have a payroll clerk or accountant who you've been turning in hand-written hours and wages reports to, imagine how pleased they will be when you turn in easy-to-read typed reports?

Once you've finished entering the in/out times for an employee, clicking the "Calculate Gross Wages" button will also display a preview of the printer friendly report.

If the preview meets with your approval, clicking the "Printer Friendly Time Card Report" button will open the report in a pop-up window that will allow you to print just the report, and not the entire web page the calculator resides on.

So not only will you save time and impress your payroll processor, but you will also save on printer ink!

Other Employee Hour and Wage Calculator Versions

If you don't pay on a biweekly basis, or you have no need for the third In/Out column, here are the other time card calculators I currently have available:

If none of the available versions accommodate your payroll needs please contact me and describe the version you need in detail and I will consider creating another version.

With that, let's use the biweekly time card calculator to total up an employee's work hours for the current two week period, and then compute their gross bi-weekly wages including any overtime pay earned.

3-Column Biweekly Time Card Calculator
Calcy sign introducing Bi-weekly Time Card Calculator

Instructions: If you would like the time card calculator to calculate gross wages, complete the top section of the form.

Next, enter the applicable "In" and "Out" time blocks for each day worked during the two week period.

Note that you can enter time clock times with or without the ":" (colon). For example you can enter 8:00 either as "8", "800" or "8:00". You can enter "10:45" either as "1045" or "10:45".

For blocks of time that cover 12 or more hours (6am - 6pm), please use military times (refer to the Pop-up Military Time Conversion Chart).

Whatever entry format you prefer, just try to stay consistent as you enter times. In all cases the Printer Friendly Report will convert all entered times into a nice hour:minute format.

Once you have entered all In/Out times, enter the employee name and pay period ending date, and then click the "Calculate Gross Wages" button.

If you wish to print out the pay period hours and gross wages report, click the "Printer Friendly Time Card Report" button to open the displayed report in its own window.

Mouse over the blue question marks for a further explanation of each entry field. More in-depth explanations can be found in the glossary of terms located beneath the Bi-weekly Time Card Calculator.

If you use Internet Explorer and you can't print the report, all I can suggest is that you try Google Chrome or FireFox instead.

Updated on October 18, 2014: Added option to pay overtime after 10 hours per day and added fields for separate totals for each week of the two week period. If you have used this calculator in the past, please reload/refresh the page (F5 on most keyboards) to make sure you are viewing the latest version.

Help Hourly wage rate ($):
Help at X hourly rate:
Help Weekday the pay period begins on (or ):
Help Time totals as hours:minutes or hours.hour-fraction?
Time Block 1
Time Block 2
Time Block 3
  In Out In Out In Out  
Help Total hours:minutes for 1st week:
Help Total hours:minutes for 2nd week:
Help Total hours:minutes for pay period:
Help Employee Name (optional):
Help Period ending (optional):
Type Rate Hours (10ths) Pay
Help Regular:
Help Overtime:
Help Totals:

Time Card Calculator Glossary of TermsCalcy magnifying glass

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Hourly pay rate: Optional: If you would like to calculate gross wages along with time card hours, enter the employee's regular hourly pay rate in this field.

Overtime rate: Optional: Select the Overtime formula that best fits your rules for paying overtime. If your employee is eligible for overtime pay, enter the factor that the regular rate is multiplied by and the time card calculator will calculate the hourly overtime rate for you. Or, simply enter the overtime rate in the right-hand text field.

Weekday the bi-weekly pay period begins on: Optional: Select the weekday you want the pay period to begin with. The Day column will automatically be populated with the applicable days. If you want the date included in each Day field (e.g. Mon Jul 2), select the month and day of the first day of the payroll period. If you don't want the date included, select N/A from the Month drop-down menu.

Time totals as hours:minutes or hours.hour-fraction? If you would like the time totals formatted to hours and minutes, select HH:MM (7 and 1/2 hours will appear as 7:30). Or, if you would like the time totals formatted to hours and fraction of an hour, select HH.HH (7 and 1/2 hours will appear as 7.50). Note that you can switch from one to the other format at anytime during time entry process, at which time the calculator will automatically reformat the daily totals.

Time entry format: When entering In/Out times, you can enter the time with or without the colon (:). For blocks of time that span 12 hours or more (ex. 6:00 am to 6:00 pm), you will need to use military times (ex. 600 to 1800) per the military time conversion chart link in instruction section of the calculator. The printer friendly report will reformat your entries to include the colons no matter what format you use to enter the times.

Military time format: If you need to enter a time span that is 12 or more hours in length, please use the pop-up military time conversion chart to look up the military times you will need to enter ("0000" will not be read by the calculator).

Day column: You can change the text in this column to whatever identifier you would like to show up on the biweekly report. For example, instead of just "Mon", you can choose to enter "10/25 - Monday", or anything else as long as it's 25 characters or less. The longer the day titles, the wider the report will be.

Block 1 column: This period is normally the period before the employees take their lunch break.

Block 2 column: This period is either for the period after lunch, or for times when your employee needs to leave work for an unpaid absence.

Block 3 column: This period normally only contains times on those days where your employee left for an unpaid absence.

HH:MM column: This column will automatically tabulate the hours:minutes for each day, and then total up the hours:minutes for the two-week pay period. Fields in this column automatically recalculate as you enter or change the in/out times.

Employee Name: Optional: If you will be printing the completed hours and wages report for a specific employee, enter their name here.

Period ending: Optional: If you want the printed hours and wages report to include the pay period ending date, enter the date here in whatever format you prefer.

Regular row: This row contains the employee's regular hourly rate, their total regular hours for the two week period, and their total regular wages.

Overtime row: This row contains the calculated overtime hourly rate, the total overtime hours for the two week period, and the total overtime wages earned.

Total row: This row contains the employee's total hours and wages for the two week period.

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