I know from experience that manual timecard processing is a tedious, time-consuming chore that does nothing but hinder you from improving your bottom line.
And what sucks most about it is that your large competitors can afford their own accountant or payroll processing department -- along with those high-priced computerized time clocks that practically does their payroll for them.
So wouldn't it be nice if you could spend less time manually processing timecards, and more time improving your bottom line, so that some day you too will be able to turn your manual payroll processing over to a machine and an accountant?
The online timecard calculator on this page is the fastest hours and wages calculator on the web (pardon my bias). How do I know?
One of the most frustrating things I experienced as a restaurant owner was watching my employees throw away the money they were working so hard to earn.
Instead of managing their take-home pay for the greatest return on the time they had invested, it was obvious that most of their otherwise discretionary income was being eaten up by self-sabotaging financial actions and in-actions.
Since, like most people in our society, my employees had never been taught how to accurately forecast the net-consequences of their decisions before they made them, most had no clue as to the devastating effects their present spending decisions were having on their potential future wealth.
Can't afford to give your employees a pay raise? Give them a lifetime "pay raise" instead, by providing them with resources for learning how to give themselves a pay raise.
Not all will be open to using the resources, but those that do will be forever grateful that you made the resources available to them.
Because I visited every online time-entry calculator I could find and this one beat them all. Here are a few of the reasons why:
No punctuation or on-the-hour trailing zeros required.
No need to enter or select AM/PM.
No waiting for the page to reload when moving from one employee's timecard to the next.
Mistakes are easily detectable and can be quickly corrected without starting over.
But more than just saving time while entering in and out times, you will also eliminate having to calculate gross wages separately.
If you enter the employee's hourly wage and overtime eligibility -- either before or after entering in/out times -- the timecard calculator will calculate the employee's gross wages at the same time.
Plus, all of your entries will be neatly formatted and made available in a printer-friendly, two-week hours and wages report that you can print out.
If you are using a newer version of your web browser software (one that supports HTML5 Local Storage), you can now save your entries between visits -- either for yourself or for multiple employees.
However, please keep in mind that the saved entries can only be accessed from the device and web browser they were saved with. Also, Local Storage is not 100% reliable, and no backup method exists, so be sure to keep your paper records.
This feature is currently in Beta, so please contact me and let me know how the feature worked for you, and/or if you discovered any issues (include your web browser brand name and version number).
If the timecard calculator on this page doesn't meet your needs, here are your other options:
If none of the above versions meet your needs, please contact me and describe your needs in detail and I will consider creating another version.
Or, if you have a suggestion for improving an existing version, please let me know that as well. Just be sure to reference the calculator by its web address (http://www.free-online-calculator-use.com/...html) so I know which calculator you are referring to.
With that, let's use the 2-week timecard calculator to calculate work-hours and gross wages from the employee's in/out times for the pay period.
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If your web browser supports Local Storage, you can also add multiple employees to the drop-down list, and then save their individual in-out times between visits.
To add an employee, select New, enter the name, and then click the Add button.
To add/edit in-out times for an employee, select their name from the menu, enter/edit the in-out times, and then click the Save Changes button. If you don't want an employees wage info saved, leave the wage fields blank when saving changes.
To remove an employee from the list, select the employee name and click the Delete button.
Hourly pay rate: Optional: Enter the regular hourly rate of pay for the employee you are entering in/out times for. If you are using the local storage feature, and you don't want the wage to appear for each employee, leave this field blank when saving changes to the employee.
Overtime rate: Optional: Select the overtime option that best describes your overtime pay method. If the employee is eligible for overtime pay, enter the factor that the regular rate is multiplied by and the timecard calculator will calculate the hourly overtime rate for you. Or, simply enter the actual overtime pay rate in the far right-hand field.
Day of the week your bi-weekly workweek starts on: Optional: Select the day of the week you want the timecard calculator to start at. The Day column will automatically be populated with the correct abbreviated day names. If you want the date included for each day (e.g. Mon Jan 1), select the month, day, and year of the first day of the pay period. If not, leave the month set to N/A.
Time totals as hours:minutes or hours.hour-fraction? If you would like the time totals formatted to hours and minutes, select HH:MM (7 and 1/2 hours will appear as 7:30). Or, if you would like the time totals formatted to hours and fraction of an hour, select HH.HH (7 and 1/2 hours will appear as 7.50). Note that you can switch from one to the other format at anytime during time entry process, at which time the calculator will automatically reformat the daily totals.
Time entry format: When entering In/Out times, you can enter the times in military or standard format, with or without the colon (:), and with or without on-on-the-hour trailing zeros. The printer friendly report will reformat your entries to include the colons, regardless of how you enter the times.
Military time format: If you need to enter a time span that is 12 or more hours in length, please use the pop-up military time conversion chart to look up the military times you will need to enter ("0000" will not be read by the calculator).
Day column: You can change the text in this column to whatever identifier you would like to show up on the bi-weekly report. For example, instead of just "Mon", you can choose to enter "10/25 - Monday", or anything else as long as it's 25 characters or less. The longer the day titles, the wider the printable time sheet report will be.
Block 1 column: This period is normally the period before lunch break.
Block 2 column: This period is normally the period following lunch break.
HH:MM/HH.HH column: This calculated column will total up your hours:minutes (or hours.hour) for each day, and then total up the hours:minutes (or hours.hour) for the two week period. Fields in this column recalculate as you enter or make changes to times in the time sheet.
Regular row: This row contains your regular hourly rate of pay, your total regular hours for the two-week pay period, and your gross regular wages.
Overtime row: This row contains your over-time hourly pay rate, your total over-time hours for the two-week period, and your gross over-time wages.
Total row: This row contains your total hours and gross pay for the two-week pay period.
Save Current Settings button: Click this button to save the overtime preference, hour format, and payroll period settings between visits.
Clear Sheets for New Pay Period button: Click this button to clear in-out times from all employee timesheets so you can start a new payroll period.
Clear All Data button: Click this button to delete all saved settings, employees, and in-out times.
Printer Friendly Timecard Report button: Clicking this button will open the displayed form in a new window for printing. If you need to email the form to a payroll clerk, your printer should have an option to print the report to a PDF file (saves PDF file to your hard drive). You can then attach the PDF file to the email you send to the clerk.