Money Counter Calculator for Adding Up Cash or Calculating Change Back

Money Counter Calculator Sign

This cash counter calculator will tabulate the total value of any combination of U.S. bills and coins, and generate a printable report.

The calculator also includes a Money Change Calculator that will tell you how many of each denomination you will need to give back when the amount paid (cash tendered) is greater than the amount owed and give you the verbal script to follow when counting back the change.

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Money Counter Calculator

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Selected Data Record:

A Data Record is a set of calculator entries that are stored in your web browser's Local Storage. If a Data Record is currently selected in the "Data" tab, this line will list the name you gave to that data record. If no data record is selected, or you have no entries stored for this calculator, the line will display "None".

DataData recordData recordSelected data record: None
Change Back

Change Back (Optional):

If you would like the calculator to tell you how much change to be given back for an overpayment, enter the price and the amount paid in this section. Then click the "Calculate Change Back" button.

Price:

Price:

Enter the total price of the item(s) purchased, without a dollar sign, comma, or space. Leave this field blank if you would like to simply see the paid amount broken down into cash denominations.

$
Paid:

Paid:

Enter the total amount paid (cash tendered), without a dollar sign, comma, or space. For example, if the price were 26.50, and the customer handed you a fifty dollar bill, enter 50.

$
Ignore:

Skip denominations:

Checked denominations will be ignored when counting change back. In other words, if you don't have two-dollar bills to give as change, check the "$2" checkbox. The same would apply to hundreds, fifties, and half-dollars.

Cash Counter

Cash counter:

Enter the number of each applicable money unit you would like multiplied and added to the money total. You can leave inapplicable fields blank.

Note if you used the "Change Back" feature, each unit field will be populated with the number of each bill or coin that should be given back to the payor.

$100
#
$0.00
$50
#
$0.00
$20
#
$0.00
$10
#
$0.00
$5
#
$0.00
$2
#
$0.00
$1
#
$0.00
50¢
#
$0.00
25¢
#
$0.00
10¢
#
$0.00
#
$0.00
#
$0.00
Total money:

Total money:

This is the calculated sum of money based on the entered number of each denomination.

Bill count:

Bill count:

This is the total number of bills.

Coin count:

Coin count:

This is the total number of coins.

If you would like to save the current entries to the secure online database, tap or click on the Data tab, select "New Data Record", give the data record a name, then tap or click the Save button. To save changes to previously saved entries, simply tap the Save button. Please select and "Clear" any data records you no longer need.

Help and Tools

Learn

How to Count Money and Count Back Change

How to Count Money

To count a mixture of bills and coins, begin by separating all of the bills and coins based on their denominations (face values).

In other words, put all twenty-dollar bills in their own pile, all ten-dollar bills in their own pile, all quarters into their own pile, and so on.

Once you have all denominations into their own piles, multiply the count of each denomination by its face value to get the total value of each denomination.

Next, sum the total values of all denominations to get the total value of all of the bills and coins.

The following worksheet shows how to set up a chart for counting money.

Money Counting Worksheet
Denom.Denom.DenominationDenominationCountxFace Value=Total Value
Hundred dollar bills x$100.00= 
Fifty dollar bills x$50.00= 
Twenty dollar bills x$20.00= 
Ten dollar bills x$10.00= 
Five dollar bills x$5.00= 
Two dollar bills x$2.00= 
One dollar bills x$1.00= 
Half dollar coins x$0.50= 
Quarters x$0.25= 
Dimes x$0.10= 
Nickels x$0.05= 
Pennies x$0.01= 
Total Money 

How to Count Back Change

Begin by collecting the change from the cash drawer using the following steps.

  1. Use the price as the starting amount and collect the change needed to bring the running total up to the amount tendered (cash paid).
  2. Collect the pennies needed to reach the next multiple of 5¢ or 10¢. If the starting amount is $26.56, collect 4 pennies from the cash drawer to make the new amount $26.60.
  3. Collect a nickel or dime to bring the new amount to a multiple of 25¢. If the new amount is $26.70, collect a nickel to make the new amount $26.75.
  4. Collect the number of quarters needed to bring the new amount to an even dollar amount. If the running total is $16.75, collect a quarter to bring the running total to $17.00.
  5. Collect the number of one-dollar bills to bring the running total to a multiple of $5 or $10. If the running total is $17.00, collect 3 one-dollar bills to bring the running total to $20.00.
  6. Collect the number of five-dollar bills until the running total is at $10, or ten-dollar bills to bring the running total to $20.00.

Once you have collected the correct change from the cash drawer, count the change back to the customer the same way you collected the change from the cash drawer.

For example, if the price was $26.56 and the customer handed you a fifty-dollar bill, you would have collected the following change from the cash drawer.

Change Back
#DenominationValue$26.56
4Pennies$0.04$26.60
1Nickel$0.05$26.65
1Dime$0.10$26.75
1Quarter$0.25$27.00
3Ones$3.00$30.00
1Twenty$20.00$50.00
Total Back$23.44 

Next, you would count the change back to the customer like this:

  1. Give back each of the 4 Pennies, stating the new total as you give back each Penny ($26.57, $26.58, $26.59, $26.60).
  2. Give back the one Nickel and state $26.65.
  3. Give back the one Dime and state $26.75.
  4. Give back the one Quarter and state $27.00.
  5. Give back each of the 3 Ones, stating the new total as you give back each One ($28.00, $29.00, $30.00).
  6. Give back the one Twenty and state $50.00.

Adjust Calculator Width:

Move the slider to left and right to adjust the calculator width. Note that the Help and Tools panel will be hidden when the calculator is too wide to fit both on the screen. Moving the slider to the left will bring the instructions and tools panel back into view.

Also note that some calculators will reformat to accommodate the screen size as you make the calculator wider or narrower. If the calculator is narrow, columns of entry rows will be converted to a vertical entry form, whereas a wider calculator will display columns of entry rows, and the entry fields will be smaller in size ... since they will not need to be "thumb friendly".

Show/Hide Popup Keypads:

Select Show or Hide to show or hide the popup keypad icons located next to numeric entry fields. These are generally only needed for mobile devices that don't have decimal points in their numeric keypads. So if you are on a desktop, you may find the calculator to be more user-friendly and less cluttered without them.

Stick/Unstick Tools:

Select Stick or Unstick to stick or unstick the help and tools panel. Selecting "Stick" will keep the panel in view while scrolling the calculator vertically. If you find that annoying, select "Unstick" to keep the panel in a stationary position.

If the tools panel becomes "Unstuck" on its own, try clicking "Unstick" and then "Stick" to re-stick the panel.