Printable Weekly Planner Creator to Maximize Returns on Your Time

Printable Weekly Planner Sign

This weekly planning template creator will help you to get more of what you want by helping you to focus the majority of your time on the activities that generate the greatest return for the time invested.

Specifically, this weekly planner creator includes a time-block inserter that will populate multiple cells of a weekly planning worksheet with any one of six color-coded, customizable, category time blocks.

Plus, you can also choose to edit each day-time worksheet cell individually -- which can also be set to any one of the six time-block colors. Or, you can leave the entire planning worksheet blank and simply print out blank weekly calendar pages to be filled in later.

The planner maker even has notes and goals fields for each day and for the entire week.

Also, this web app even allows you to choose which hours of the day are included in the planner -- making this tool just as valuable for those who happen to work late into the evening or who begin work in the wee hours of the morning.

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Printable Weekly Planner

Create a color-coded weekly planner template to help you plan and prioritize your time according to the 80 20 rule.

Special Instructions

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Selected Data Record:

A Data Record is a set of calculator entries that are stored in your web browser's Local Storage. If a Data Record is currently selected in the "Data" tab, this line will list the name you gave to that data record. If no data record is selected, or you have no entries stored for this calculator, the line will display "None".

DataData recordData recordSelected data record: None
Planner Preferences

Planner Preferences:

Select the range of hours you would like to display for each day of the week, select the starting date if you want dates included on the planner, and then edit the category titles to suit your needs.

Once you have indicated your preferences, tap the "Create Planner Template" button. This will generate a customizable planner template and insert it into the section by the same name.

To clear the hidden time block and note entries, tap the "Clear Hidden EntriesClear Hidden EntriesClear Hidden Entries and NotesClear Hidden Entries and Notes" button. Note that this will not effect anything stored in the calculator's database record (use the Actions button for that).

Daily time range:Daily time range:Daily time range for planner:Daily time range for weekly planner:

Daily time range for planner

Select the starting and ending time you would like included for each day of the week.

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Start date:Start date:Start date:Start date

Start date for planner:

If you would like dates displayed on the printed weekly planner, select the starting date. Otherwise, if you want the dates left blank then select "None" from the menu.

Categories:Time categoriesTime category preferences:Time category preferences:

Edit the title of each color to suit your individual event and activity types. All category-associated fields and menus will be updated as you make changes.

1.Open (reserved)
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Time category preferences:

Tap the button in this row to open a form for editing the title of each color to suit your individual event and activity types. Remember the 80 20 rule while naming your time blocks and planning out your weeks. Your goal should be to identify the 20% of your tasks that are yielding 80% of the results and then increase the amount of time you spend on those.

Bulk Fill Time Blocks

Bulk fill time block section:

After creating a blank planner you can use this section to bulk-fill time blocks that reoccur on a regular basis throughout the week. Tap the plus (+) icon to expand the section.

Once you have entered the time block title, time span, fill days, and category, tapping the Add Time Block button will add category colors to the effected cells.

To Undo a bulk fill, clear the title field, leave the time and day settings to the unwanted bulk fill, select the "Open" category, and tap the "Add Time Block" button.

Note that you can also add time blocks to individual cells by tapping on the link within the cells, which will open a time block form for the selected cell.

Customizable Weekly Planner

Customizable Weekly Planner:

Note that depending on the width of the calculator, you will see either a form optimized for mobile devices (narrow widths) or a form optimized for desktop devices (wide widths).

After entering your preferences and tapping the "Create Planner Template" button the template will appear below this line (swipe up and down to view rows).

From there you can:

  • Scroll down and tap the "Display Weekly Planner" button to print a blank planner.
  • Expand the section above this one and add time blocks in bulk.
  • Tap in any cell of the planner to open a form for adding time blocks to individual days and times.Edit day/hour cells one cell at a time.

Tap any "N" (Notes) button to open a form for adding notes/goals to that day of week.

Type:

Type radio buttons:

Applies to desktop form only.

Before entering an activity in the planner, click/tap the radio button indicating which category the activity will be applicable to. Clicking in a planner cell will change the cell color to the selected category.

Category Time Stats
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Hrs
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Wk:Week:Notes and goals for week:Notes and goals for the week:

Notes for week:

If you are printing a blank weekly planner template, leave this text area blank. Otherwise enter your notes/goals for the week and they will be included in the printable weekly planner.

Incl stats?Include stats?Include stats on planner?Include stats on printable planner?

Include stats on printable planner?

If you would like stats displayed on the printed weekly planner, move the slider to "Yes". If not, move the slider to "No".

If you would like to save the current entries to the secure online database, tap or click on the Data tab, select "New Data Record", give the data record a name, then tap or click the Save button. To save changes to previously saved entries, simply tap the Save button. Please select and "Clear" any data records you no longer need.

Help and Tools

Tip

Use the 80 20 Rule to maximize the ROI of your time.

What is the 80 20 Rule?

In case you're not familiar with it, the 80 20 rule or 80/20 principle is a mathematical formula that was formulated and used by Vilfredo Pareto (1848-1923) to predict the distribution of wealth within a society.

Specifically, Pareto's law of distribution stated that 80% of a society's wealth was possessed by 20% of the population.

However, Pareto also discovered that his 80 20 rule applied to many other types of measurable circumstances as well -- wherein 20% of the inputs yielded 80% of the outputs.

As it applies to time management, the 80 20 rule basically means that 20% (or less) of your activities are likely responsible for 80% (or more) of the returns on your time.

This means that the key to maximizing the return on your time is to identify the 20% of your time-consuming activities that are responsible for 80% of the returns, and then replace (delegate, outsource, eliminate, etc.) the lower returning activities (the 80%) with the higher returning activities (the 20%).

This explains why I have included the color-coded time blocks with the corresponding hour and percentage totals in the free printable weekly planner creator. Thanks to those features you can name up to six types of activities and then track what percentage of your time you are planning to allocate to each type.

In my own case, one of the 20% activities that is largely responsible for 80% of my financial returns is creating unique and valuable content for this website. Therefore when using the time management tool on this page I use the color of money to represent "Content Creation" and then make sure my weekly calendar pages contain mostly green time blocks.

However, I don't just insert them haphazardly.

Reserve Peak Productivity Time Slots for "20%" Time Blocks

It's not enough to haphazardly add time blocks of 20% activities to your weekly planner. After all, if you add them in weekly day-time slots where you are easily distracted and/or often interrupted, the returns from your 20% activities could sink to the depths of those yielded by the 80% activities.

For me, my most productive day-time slots are Monday - Friday between the hours of 7:00 am (when the kids leave for school) and 12:30 pm (when I get hungry and need a break). Therefore, not only do I fill those hours with 20% activities, but I also do whatever I can to shut myself off from "80%" interruptions (don't check my email, leave phone calls to my answering machine, etc.).

The bottom line is, we all get 168 hours per week. But if you take the time to carefully plan and prioritize how you will spend your 168 hours -- paying close attention to the 80 20 rule -- you may just find yourself among the 20% that possesses 80% of the wealth.

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Adjust Calculator Width:

Move the slider to left and right to adjust the calculator width. Note that the Help and Tools panel will be hidden when the calculator is too wide to fit both on the screen. Moving the slider to the left will bring the instructions and tools panel back into view.

Also note that some calculators will reformat to accommodate the screen size as you make the calculator wider or narrower. If the calculator is narrow, columns of entry rows will be converted to a vertical entry form, whereas a wider calculator will display columns of entry rows, and the entry fields will be smaller in size ... since they will not need to be "thumb friendly".

Show/Hide Popup Keypads:

Select Show or Hide to show or hide the popup keypad icons located next to numeric entry fields. These are generally only needed for mobile devices that don't have decimal points in their numeric keypads. So if you are on a desktop, you may find the calculator to be more user-friendly and less cluttered without them.

Stick/Unstick Tools:

Select Stick or Unstick to stick or unstick the help and tools panel. Selecting "Stick" will keep the panel in view while scrolling the calculator vertically. If you find that annoying, select "Unstick" to keep the panel in a stationary position.

If the tools panel becomes "Unstuck" on its own, try clicking "Unstick" and then "Stick" to re-stick the panel.